join the team

This position is responsible for general day-to-day administrative duties and organizing and coordinating the development of construction documents. It is for someone who's looking to advance their skills and knowledge while working collaboratively with a group of highly creative, intelligent, and passionate people.

The position requires the ability to manage time effectively as well as prioritize tasks to meet deadlines; the successful candidate should be able to demonstrate that they can work well with a team while multi-tasking and making informed decisions independently. We work with multiple established platforms but are flexible enough to embrace the unique skills you bring to the job. The ideal person has a well-developed understanding of the AE/C industry and can manage construction documents. Think this might be you, but you don’t have all the required experience? If you have a learning aptitude and are willing to roll up your sleeves, we will train you to be successful on all tasks, from submittals to project closeout.

Responsibilities:

• 60% of the role: be the right hand to the firm-wide project team
  • Learning project manager expectations throughout each phase of the project.
  • Managing multiple projects from start-up to close-out.
  • Creating and tracking project submittal/approval information based on plans and specifications.
  • Assisting in the development and management of design and project documentation.
  • Effectively communicating project progress to key stakeholders.
  • Creating and meeting established goals and objectives for the design documentation process.
• 40% of the role: provide administrative support to the Baltimore office by:
  • Keeping us organized and maintaining a professional presence by:
  • Maintaining conference room calendars and coordinating interoffice meetings.
  • Managing all incoming and outgoing mail and package deliveries.
  • Tracking and managing office, kitchen and restroom supply inventory.
  • Greet, receive, announce and seat all visitors and guests.
  • Setting up new hires for success: preparing workstations, acclimating them to firm and providing onboarding assistance.
  • Anticipating administrative support needs and providing stellar support.
  • Other related tasks that need to be done.

Qualifications:

• Customer Service Orientation. Can go above and beyond to support the firm and external stakeholders, creating high satisfaction levels and ensuring that the customer perspective is the driving force
• Maintains a high level of effectiveness even when work responsibilities or environment changes, demonstrating a willingness to be unflappable in adjusting effectively to new requirements, seeking to understand and approaching change as an opportunity for learning and growth while maintaining a high level of customer satisfaction.
• Planning & Organizing. Effectively managing tasks and resources in a manner that ensures desired goals are met. Plans out resource requirements create plans and optimizes to ensure the efficiency and effectiveness of all office operations. Ensures office environment works for the team and presents well to others.
• Must be able to work onsite at our Baltimore office location, Monday - Friday.
• 2-3 years of relevant project coordination or administrative support experience.
• Comfort with technology; Microsoft Office proficiency, Bluebeam, Newforma a plus (But not required).

To apply, submit your resume to the email address linked below.

Responsibilities will be to advance the mission, goals, strategies and core values of the firm and perform the tasks and duties as assigned and as outlined below:

• Assist in the designing, planning and administration of the construction of buildings and other projects for clients
• Assist in the preparation at various stages designs, drawings and other documents utilizing computer assisted design software and equipment illustrating the scale and relationship of the project components. Consider environmentally responsible design alternatives, material choices, building orientation, alternative systems and equipment together with program and aesthetics in developing a design that is consistent with the client’s program, schedule and budget
• Assist in the preparation of Construction Documents for the client’s approval illustrating and describing the further development of the approved Design Development Documents and consisting of drawings and specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the work and incorporates into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project
• Assist in the coordination with other consultants
• Assist during the bidding and procurement phase of the project to include the development and preparation of bidding and procurement documents, consideration of requests for substitutions, preparation and distribution of addenda, and preparing a summary report of the results for presentation to the client
• Assist during the Construction Phase Services. Visit the site at intervals appropriate to the stage of construction, assist in keeping the client reasonably informed about the progress and quality of the work completed and prepares reports. Interprets matters concerning performance and provides additional information to the contractor regarding the construction documents when requested. Assist in reviews of submittals and certifications of amounts due the contractor for work completed. Assist in inspections to determine dates of Substantial and Final completion of the project
• Collaborate with the design team to achieve quality level on our projects expected by the firm which includes adherence to the HOLISTIC DESIGN PROCESS of Envision, Discover, Iterate, Act
  Promote the purpose and core values of the firm and perform such other duties as may be assigned
  
  

Candidate Qualifications:

• A positive, high-energy, collaborative attitude adaptable to a dynamic, fast-paced work environment.
• Strong organizational and interpersonal skills.
• Has a Bachelor's or Master's Degree in Architecture from an Accredited School
• Minimum of 1-2 years of relevant architecture experience
• Is able to develop, communicate and present design concepts to their team
• Inspired and motivated to learn and develop their design skills.
• Demonstrate proficiency with Revit, Rhino/Sketch-up, and other related design software.

Candidate requirements include Bachelor’s degree in architecture and technical knowledge in the laboratory planning and programming of various-sized pharmaceutical, academic research, biotech, agbiotech, or other emerging technical facilities.

Please send your letter of interest indicating a preferred office location, resume, and digital portfolio to the email address linked below.

Please include your Cover Letter, CV, and Portfolio (max 10MB) if applicable.

Include the subject line "General Application" when submitting your materials to the email address linked below.